Exhibitor Resources

Exhibit Systems is the Official Contractor for any shell scheme stands, custom booth designs, furniture and audio visual requirements, lighting & electrical equipment, carpeting, graphics and signage.

To enhance your experience , you will be given access to Exhibit System’s ‘exhibit easy client Portal’ which will provide you with all details of your stand size and inclusions. You will be able to organise all requirements for your stand through this Portal which replaces any online forms that you were previously required to complete. You will also have the option to order and pay for any additional requirements, e.g. furniture and audio visual hire.

Shortly after you have confirmed your participation in the Workplace Wellness Festival, you will receive an email from Exhibit Systems (which will come from showforms@exhibitsystems.com.au), inviting you to log into the Portal. The email will provide you with information on how to access the Portal (if you do not receive an email please also check your junk folder).  Please ensure you log on and complete all of the necessary event information within the relevant timeframes.

Your username will be your email address.

If you have any issues with accessing the portal, please direct your enquiries to

Martin Davey
+61 2 9982 5511 | showforms@exhibitsystems.com.au

With experienced designers and builders, Exhibit Systems can ensure you make an impact. If you would like a custom-built stand please contact Exhibit Systems. 

If you are having a custom-built stand, please submit your stand plan to exservices@mcec.com.au for approval prior to construction by Fri 6 May 2022.

Agility Fairs and Events is the official freight forwarder and onsite logistics provider to the Digital Health Festival.

Specialising in exhibition freight forwarding – both domestic and international – Agility can ensure that exhibitors’ product, display & merchandise are in the right place, at the right time.
Providing a complete transport, materials handling & storage service, we monitor freight from origin through to exhibition booth, ensuring goods are handled in a professional manner and all formalities/deadlines are met.
If you are using Agility, your goods will automatically be delivered to your exhibition booth and all services provided will be invoiced to you post event.

Agility Fairs & Events offers the following services:

• All local, interstate and international transport services including delivery onto each exhibitors’ stand at the venue 
• Storage of early consignments, packing materials during the exhibition and storage after the exhibition
• For international exhibitors, a comprehensive international freight forwarding service tailored to each particular exhibitor’s requirements 
• A team of experts to arrange a full door-to-booth service, inclusive of  freight, customs and all handling 

PLEASE NOTE:

The show bumps in on very tight parameters and deliveries will not be accepted at the venue earlier.  Furthermore, all freight must be removed from the venue during official move out times, no exceptions. Agility may be instructed by the Event Organiser to remove any freight still onsite at the end of tenancy back to a local Agility depot, at the expense of the exhibitor/contractor.  For these reasons, we highly recommend using Agility as their service is door-to- venue and they work weekends and outside normal business hours.  

Agility is a key partner to this event and has been engaged to assist you.  Prior to the show, Agility will make contact to discuss and determine your individual freight and logistics requirements. In the meantime, please refer to the next section for guidance on how to place work orders. 

Domestic [within Australia] freight inquiries:
Please submit your work orders by accessing Agility’s Event Services Portal.
Should you require any assistance during this process, please contact:

Agility Fairs & Events
47 Watson Drive, Melbourne Airport 
Tel: +61 3 9330 3303

Email: wellness@agility.com

Please note: 

• If you are using your own transport company, Agility cannot sign for delivery of goods on your behalf.  Please ensure you make specific arrangements with your transport provider and/or ensure you have a representative onsite at the time of delivery.
• Agility may be instructed by the Event Organiser to remove any freight still onsite at the end of tenancy back to a local Agility depot, at the expense of the exhibitor/contractor. 
• Agility Fairs & Events trading Terms & Conditions apply for all services provided – it is important that you are aware of these.  Please view Agility Fairs & Events Standard Terms & Conditions

BUMP IN – TUE 30 MAY 2022 3:00pm | BUMP OUT – THUR 1 JUNE 2022 4:00pm

Bump in/out options:  

1. Book freight services with Agility. All freight will be consolidated offsite prior to the event and will then be transported to the venue and distributed to exhibitor’s stands prior to exhibitor bump in time. For bump out, freight will be collected from exhibitor’s stand and reconsolidated offsite post-event, ready for collection
2. Use own courier to deliver/pick up goods to/from the venue loading dock. Please call the logistics team for more info on 03 9235 88385 and fill out an Exhibition Centre Delivery Label form
   Vehicles that arrive at the loading dock without a booking will be turned away.
   Once goods have been unloaded, Agility will move all equipment from the loading dock to the exhibitor’s allocated stand.  
   Please note that goods will only be accepted on Tuesday 30 May.  
3. Bring goods/equipment via own means of transport. Exhibitors can bring their own goods in their vehicle and move it up to Exhibition Hall 6 from the car park.  

Goods delivered to MCEC Melbourne via Agility will be delivered and distributed to each stand.

High-vis, enclosed footwear & safety clothing are to be worn during bump in/out and must comply with Australian Standards.

More information on the loading dock access can be found here

TBC – There may not be any onsite storage.