All contractors and Exhibitors will need to complete our Contractor Site Induction, including registering as a new user and adding ABN and public liability insurance details.
For contractors, the following details will also need to be given to Event Manager at MCEC:
It is important that the contractor bump in time does not clash with the main event build that DHF is organising.
Contractors must have completed the Contractor Site Induction before they arrive on-site. There will be spot checks on the loading dock. The site induction paperwork must be completed 3 business days prior to the DHF24 Bump-in.
Yes, all Sponsors and Exhibitors need to complete the On-site induction by Wednesday 1st May 2024 at https://mcec.com.au/site-induction
Please complete the first site induction link that says: Complete your site induction – Exhibitors.
All Exhibitors (only displaying product or any person onsite during bump in/bump out) must complete their site induction in LinkSafe
No, this is not necessary.
If you don’t need any services from MCEC or are not running any activities that require approval from MCEC then you don’t need to fill out any other forms other than the site induction.
Sponsors and Exhibitors can order the below items from MCEC (with a 7-business day deadline) directly from firstname.lastname@example.org:
No, MCEC doesn’t need all the public liability insurance certificates from Sponsors and Exhibitors.
During Bump in Times only (to be announced in early February)
Yes, you can if you are parking in the underground carpark and bringing the boxes in by hand. If you need to use trolleys to move the boxes through foyers/concourse, this is ONLY permitted after hours between 7 pm-7 am. If this needs to happen during the day (with trolleys), you will need to bump in via the loading dock.
MCEC does not have enough onsite storage for all our Sponsors and Exhibitors. We recommend that all Sponsors and Exhibitors use our contracted freight forwarding company, Expo Freight (email@example.com).
If someone is onsite when the delivery arrives, such as DHF staff or Expo Freight staff, then the exhibitor does not have to be onsite as we can accept it on your behalf. However, It is best to organise someone from your own company, if possible, first.
Yes, the courier can drop off items directly to the booth. They will have to wear high-visibility vests and closed-toe shoes and complete our site induction prior to arriving on site. They can only leave their vehicle on the loading dock for up to 30 minutes, then they must move it into a car park.
No, only the Expo-Freight label needs to be put on the Freight.
Yes, if you would like to make your own arrangements for delivery, loading dock access and onsite handling MUST still be booked through the Expo Freight portal. If you are not utilising Expo Freight for the transportation of your goods then you must have a Delivery Label (click here) and have clear stand numbers stated for both delivery and pickup.
Porterage rates will be released in early 2024.
Exhibitor deliveries can only arrive from Monday 6 May 2024.
Any items received for this show prior to Monday 6 May will be turned away. You will not be able to deliver anything on Friday 3 May.
Bays 7 -13
Bay 8 – Roller Door 4
Bay 9 – Roller Door 5
Bay 12 – Roller Door 6
Bay 13 – Roller Door 7
Send to Digital Health Festival Operations Manager at firstname.lastname@example.org for initial review regardless of whether the Custom Stand Builder is built by Exhibit Systems or an independent contractor.
These will be then sent to MCEC requiring all Custom Stand Plans to be submitted to them.
As a minimum, DHF requires a proper stand drawing: plan, front and side elevations of the stand (no hand drawings) to include:
Further, MCEC requirements for a Custom Stand:
Exhibit Systems assume that anything at 6×6 and bigger would be a Custom Stand.
If you are just attaching Fabframe signage to a standard Octanorm Booth, this is not classified as a Custom Build, so you won’t need to provide the additional information outlined by MCEC in their Operations Manual.
The standard shell scheme height is 2440mm (+ 20 mm foot)
The width of the Shell Scheme is 3m x 3m.
Yes, you can. However, if it is structural MCEC will need to approve it. And for anything above 2.4m, the rear will need to be dressed in white to ensure that the elements are neat, overlooking other booths.
Yes, you have charcoal carpet to the booth and 1 x 4amp power supply as part of your shell scheme.
No, Exhibit Systems will not charge a late fee to any Exhibitor who comes on board late. Up until 1 week out from the Digital Health Festival.
Power is ordered through Exhibit Systems. They have a Power Form. Any power should be ordered through the Exhibit Systems Portal Site for which each SPEX will be given a username and password by February 2024. Exhibit Systems usually charge labour/equipment/power boards for the connection to the exhibitor.
The number of electrical sockets available in a standard booth is 1 x 4amp PowerPoint and 2 x track spotlights
If you require a 4-way plug outlet you can order via the MCEC website for $31+gst
MCEC gas and electricity are provided by Red Energy.
Yes, all SPEX electrical equipment used on-site at MCEC for the duration of DHF24 needs to be tested and tagged.
Digital Health Festival will provide an electrician for a period of 3 hours during the first afternoon of SPEX Bump-In. DHF will advise you two weeks before the Festival of the time, and you will need to provide your company name, booth number and the items that will need tagging.
To be advised early February.